Application Instructions

PLEASE READ: Our processes and timelines have changed significantly.

Duke University students contemplate "The Colour Correction" exhibition, photo by J. Caldwell, Nasher Museum of Art

Process

The Biddle Foundation has two grant cycles per year, one for the Student Success and Learning Program and one for the Arts Program

Before submitting a Letter of Inquiry (LOI), organizations can schedule a 30-minute phone conversation with the executive director to discuss the project. Please see the time periods for these calls under Deadlines, below. These conversations are not required; an organization may submit an LOI without having had a conversation. Please call the MDBF office at 919-493-5591 to schedule an appointment. The calendar fills up with these calls, particularly toward the end of the period, and there may not be availability for a conversation.

LOIs are submitted through our online system. See below for links to the LOI forms.

The foundation receives more LOIs than can be funded. After reviewing all of them, we will conduct follow-up calls with a limited number of applicants to determine if the projects are good fits with our programmatic interests. We will accept full proposals based on those conversations. We will email all LOI applicants to let you know our decision.

Eligibility

Please see specific institutional and project eligibility criteria under the Student Success and Learning Program and the Arts Program.

Organizations may have only active grant at a time. A final narrative and financial report on the organization’s previous grant must be received by the foundation before a new LOI is submitted. If you have questions about your organization’s eligibility, please call the foundation before submitting an LOI.

Ineligible requests:

  • Support for ongoing projects or programs. Projects that have been operating for 5 or more years are considered ongoing.
  • Capital requests: construction, renovation, or purchase of a building; endowments. Grants for equipment are rarely made.
  • Grants to individuals.
  • Projects that begin before the funding decision will be made.

Grant Range

The maximum grant is $10,000.

Deadlines

Student Success and Learning LOIs are due between September 17-October 1, 2018, with an ultimate funding decision in March 2019.

Arts LOIs are due between April 1-April 15, 2018, with an ultimate funding decision in September 2018NOTE: The timeline for 2019 Arts grants will change. LOIs will be due March 18-April 1, 2019 for a September 2019 decision.

 Student Success and Learning ProgramArts Program
Pre-LOI application conversationsAugust 13-September 14, 2018February 11-March 15, 2019
LOIs acceptedSeptember 17, 2018-October 1, 2018April 1-15, 2018
Response to LOIOctober 15, 2018April 30, 2018
Follow-up callsOctober 15-26, 2018May 1-11, 2018
Full proposal deadlineDecember 15, 2018June 15, 2018
Grant decisionMarch 15, 2019September 15, 2018

Application Instructions

  • Please read the detailed programmatic interests, criteria, and eligibility requirements, for the Student Success and Learning Program or the Arts Program before submitting an LOI.
  • Student Success and Learning Program: LOIs can be submitted only during the dates indicated above. Click here for the SSL LOI.
  • Arts Program: LOIs can be submitted only during the dates indicated above.  Click here for the Arts LOI.
  • Click here to access saved and submitted LOIs and proposals.
  • The online system works with Internet Explorer, Safari, Chrome, and Firefox. We recommend that you use a laptop or desktop computer to complete and submit the application. If you use a mobile device (tablet or phone), you may not be able to upload attachments.
  • You will need to enter your organization’s EIN/Tax ID to begin. The EIN is checked against the IRS’s nonprofit database.
  • If you are using a fiscal sponsor, please use its EIN.
  • After you enter the EIN, you will take a brief eligibility quiz. If your organization meets general eligibility requirements, you will then be taken to our proposal portal to complete the brief LOI.
  • If your organization has not submitted an online LOI since June 2014, you will need to create an account. Click the “new applicant” link under the log-in box.
  • If your organization has submitted an online LOI since June 2014, please sign in with the information you used to create the account. If you no longer have this information, please call us at 919-493-5591.