Application Procedures

PLEASE READ: Application processes have changed.

Organizations interested in submitting a proposal must first submit a brief written letter of inquiry (LOI). Click here for the form.

Please see timeline and deadlines below.

Organizations that have not submitted an inquiry and had a response from the foundation will not be able to submit a full proposal.

Annual Deadlines, Timeline, and Process

The foundation welcomes conversations before the LOI period, as time permits. The foundation awards grants twice each year, in March and September.

March decision September decision
Pre-LOI Conversations
September 1- 30
March 1-31
LOIs Accepted
October 1-25
April 1-25
Response to LOI
*October 30
*April 30
Full Proposal Deadline
*December 1
*June 1
Grant Decision
March 15
September 15
*or next business day

Please do not submit LOIs early. They will not be accepted.

The LOI Process

  1. Pre-LOI conversations: The Biddle Foundation welcomes pre-LOI conversations with organizations interested in submitting an LOI, as time permits. Please call to schedule a phone appointment, which typically lasts about 30 minutes. The staffs’ calendars fill up with these calls, particularly toward the end of the month, and there may not be availability for a conversation.
  2. Pre-LOI conversations are not required; an organization may submit an LOI without having had a conversation.
  3. The foundation receives many more LOIs than can be funded. We review all of them and identify a limited number of those that are the best fit with the foundation’s interests and represent strong projects. We will accept full proposals for these selected projects. We will email all LOI applicants to let you know whether or not a full proposal will be accepted.
  4. Accepting a full proposal does not imply that a grant will be made.

Funding Decisions
Funding decisions will be mailed by March 15 and September 15.

Current Interests
As indicated in our Mission statement, our current focus areas are the arts and youth education, particularly programs that serve less advantaged populations. We also encourage collaborative efforts and projects that blend or combine our funding interests. We typically make grants for specific projects rather than for general purposes.

Grant Range
Our grants typically fall in the $3,000-$5,000 range.

Application Instructions
First, please submit an LOI, as described above, to We will let you know if a full application will be accepted. Accepting a full proposal does not imply that a grant will be made.

The full application will be submitted through our online system. You will be guided through a series of questions to answer. Because the form does not allow for easy editing, we recommend that you write your proposal in a word processing program and then copy and paste your responses into online form. The form does not accept formatting (e.g., bold fonts, underlining, bullets).

You will be asked to upload the following documents:

  1. A 1-page cover letter on the organization’s letterhead.
  2. A copy of the organization’s federal tax-exempt certification under Section 501(c)(3) of the Internal Revenue Code. If your IRS letter does not include your organization's employer identification number (EIN), please write it on the copy submitted.  
  3. A project budget using this form: project budget form
  4. A list of the Board of Directors

No hard-copy proposals will be accepted.