Application Procedures

Please Read: As of September 2016, application processes have changed.

Organizations interested in submitting a proposal must first submit a brief written letter of inquiry (LOI). See instructions, below.

This process is different than it has been. If you still have the LOI form we used to use, please do not submit it. All information must be submitted through the online system.


  • See deadlines and the application timeline below. LOIs can be submitted only during the October and April periods listed below. The online system will not accept them at other times.
  • The online system works with Internet Explorer, Safari, Chrome, and Firefox. It does not work with mobile phones.
  • Click here to access our online LOI and proposal system.
  • You will need to enter your organization’s EIN/Tax ID to begin. The EIN is checked against the IRS’s nonprofit database.
  • If you are using a fiscal sponsor, please use its EIN.
  • After you enter the EIN, you will take a brief eligibility quiz. If your organization meets general eligibility requirements, you will then be taken to our proposal portal to complete the brief LOI.
  • If your organization has not submitted a full proposal (not an LOI) since June 2014, you will need to create an account. Click the “new applicant” link under the log-in box.
  • If your organization has submitted a full proposal (not an LOI) since June 2014, please sign in with the information you used to create the account. If you no longer have this information, please call us at 919-493-5591.

Annual Deadlines, Timeline, and Process

The foundation welcomes pre-LOI conversations before the LOI period, as time permits. The foundation awards grants twice each year, in March and September.

March decision September decision
Pre-LOI Conversations
September 1- 30
March 1-31
LOIs Accepted
October 1-25
April 1-25
Response to LOI
*October 30
*April 30
Full Proposal Deadline
*December 1
*June 1
Grant Decision
March 15
September 15

*or next business day

The LOI Process

  1. Pre-LOI conversations: The Biddle Foundation welcomes pre-LOI conversations with organizations interested in submitting an LOI, as time permits. Please call to schedule a phone appointment, which typically lasts about 30 minutes. The staffs’ calendars fill up with these calls, particularly toward the end of the month, and there may not be availability for a conversation.
  2. Pre-LOI conversations are not required; an organization may submit an LOI without having had a conversation.
  3. The foundation receives many more LOIs than can be funded. We review all of them and identify a limited number that best fit with the foundation’s interests and represent strong projects. We will accept full proposals for these projects. At the end of the LOI submission period, we will email all LOI applicants to let you know whether or not a full proposal will be accepted.
  4. Accepting a full proposal does not imply that a grant will be made.

Funding Decisions
Funding decisions will be mailed by March 15 and September 15.

Current Interests
As indicated in our Mission statement, our current focus areas are the arts and youth education, particularly programs that serve less advantaged populations. We also encourage collaborative efforts and projects that blend or combine our funding interests. We typically make grants for specific projects rather than for general purposes.

Please see Eligibility Guidelines for information about characteristics of successful proposals and ineligible requests.

Grant Range
Our grants typically fall in the $3,000-$5,000 range.

Application Instructions
LOIs: First, please submit an LOI through our online system, as described above.  We will let you know if a full application will be accepted. Accepting a full proposal does not imply that a grant will be made.

Full Proposals: The full application will also be submitted through our online system. We will email you a link to the full proposal form. It is not on our website. You will be guided through a series of questions to answer. Because the form does not allow for easy editing, we recommend that you write your proposal in a word processing program and then copy and paste your responses into online form. The form does not accept formatting (e.g., bold fonts, underlining, bullets).

You will be asked to upload the following documents:

  1. A 1-page cover letter on the organization’s letterhead.
  2. A copy of the organization’s or fiscal sponsor’s federal tax-exempt certification under Section 501(c)(3) of the Internal Revenue Code. If your IRS letter does not include your organization's employer identification number (EIN), please write it on the copy submitted. 
  3. A project budget using this form: project budget form.
  4. A list of the Board of Directors.

No hard-copy proposals are accepted.